Reconcile:

Expenses vs Prospectus Reconciliation

Automate Expenses vs Prospectus Reconciliation

Fund Recs automates the reconciliation of fund expenses against prospectus-defined fee rules. The platform compares actual charged expenses to disclosed rates and limits, highlighting breaches instantly and giving teams confidence that fees are accurate, compliant, and transparent.

For the Analysts

Automated expense validation
Reconcile management fees, admin fees, custody fees, and other charges against prospectus limits and schedules.
Configurable tolerance checks
Apply rules by fund, share class, expense type, or period to identify material breaches quickly.
Full expense coverage
Supports ongoing fees, one-off charges, caps, waivers, and tiered fee structures.

For Oversight Teams

Exception dashboards
View breaches and variances by fund or expense category. Focus reviews on high-risk items immediately.
Audit-ready reporting
Generate clear reports showing prospectus terms, charged amounts, variances, and review notes.

How It Works

Data ingestion and standardisation
Load expense files, trial balances, and prospectus data in any format. Fund Recs standardises fee rules and actual charges for comparison.
Prospectus reconciliation engine
Compare charged expense rates and amounts to prospectus-defined limits, caps, and conditions. Any variance is flagged automatically.
Exception management
Assign, comment, and resolve issues within the platform. Every action is tracked for audit and compliance.
Scalable automation
Run checks across multiple funds and share classes in minutes, per NAV or reporting cycle.

Why Expenses vs Prospectus Reconciliation Matters

Prospectus disclosures define what investors can be charged. Any breach — even unintentional — creates regulatory, financial, and reputational risk. Manual checks are slow and difficult to scale across large fund ranges. Automating this control ensures expenses are charged correctly, disclosed accurately, and reviewed consistently.

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Problem

Expenses vs Prospectus Reconciliation

Expense data is generated across multiple systems, while prospectus rules are often stored separately and interpreted manually. Complex fee structures, caps, and waivers increase the risk of misapplication. Without automation, identifying breaches is time-consuming and prone to error.

Solution

How Fund Recs Helps

Fund Recs automates Expenses vs Prospectus reconciliation by structuring prospectus rules and comparing them directly to charged expenses. Variances are flagged instantly, and teams investigate and document outcomes through integrated workflows.

Benefits

Why It Matters

Accurate fee application protects investors and supports regulatory compliance. Automating this reconciliation reduces operational risk, strengthens governance, and ensures every expense charged is fully aligned with prospectus disclosures.

Handle Unstructured Data

Use our AI parsing technology to extract key data points from Private Market documents.

Exception Based Review

Frees teams to focus on investigation, not data matching

Audit-Ready Evidence Packs

Strengthen audit readiness with evidence packs - reconciliations, exceptions, approvals.

Any Data Source, Any Format

Scales easily across multiple funds, systems, and providers

See Fund Recs in Action

Explore how our Expenses vs Prospectus Reconciliation workflow gives teams the confidence and time to focus on investigation rather than data formatting.

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